Administrative Assistant
Clio is more than just a tech company–we are a global leader that is transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice.
Summary:
You are a proactive and organized professional with experience in administrative support. You excel in managing multiple tasks, exercising discretion and maintaining confidentiality; you thrive in a collaborative environment. Your strong communication skills and attention to detail ensure smooth operations and effective support for both the OCEO team and the executive team at Clio.
What you will work on:
Supporting 1-2 executives, managing executive calendars, meetings, appointments and travel plans.
Coordinate events and onsites in collaboration with an Executive Assistant
Manage monthly expense reports and maintain organized records.
Coordinate all aspects of executive travel, including itineraries
Handling inquiries and requests, triaging business priorities with support from an Executive Assistant
Provide support to the OCEO team and collaborate with other departments
Contribute to the OCEO internal resources and community of best practices
Administer department tools including our knowledge management system, ensuring content is up-to-date
Assist with special projects and other related duties as assigned
What you bring:
1-3 years of related administrative experience, preferably in a SaaS or tech environment
Proficiency with G-Suite, Zoom, Slack, Asana, Concur, and similar tools
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Discretion & confidentiality in handling sensitive information
Collaborative and a self-starter mindset, with a bias to action
Embraces a mindset of continuous learning and improvement.
Ability to work in-office multiple days per week.
What you will find here:
Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.
Some highlights of our Total Rewards program include:
Competitive, equitable salary with top-tier health benefits, dental, and vision insurance
Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, and Dublin) to be in office min. once per week on our Anchor Day.
Flexible time off policy, with an encouraged 20 days off per year.
$2000 annual counseling benefit
RRSP matching and RESP contribution
Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years
*We aim to hire all candidates between the minimum and the midpoint of the full salary range. We reserve the midpoint to the maximum of the salary band for internal employees who demonstrate sustained high performance and impact at Clio. The final offer amount for this role will be dependent on individual experience and skillset of the candidate. Please note there are a separate set of salary bands for other regions based on local currency.
Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility
Our team shows up as their authentic selves, and are united by our mission. We are dedicated to diversity, equity and inclusion. We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.
Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.
Learn more about our culture at clio.com/careers
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