How To Use An Email Signature

The affidavit is due in three hours, and your back is against the wall. Every minute you spend gathering more data and evidence can build valuable and necessary support for your case, but unfortunately, that’s only part of the work that still needs to be done. You need to compile the work that’s been split up between you and your paralegal and, finally, you still need to get all of your paperwork signed before the affidavit can be submitted. In the modern world of email and electronic court records, this headache is even more frustrating.

Even though your evidence was gathered electronically and your affidavits are composed electronically too, you still need to print the final copy on paper and waste hours or days gathering signatures. Or do you? Sometimes, all it takes to fix a problem is to find the right tools, and Clio and RightSignature electronic signature software work together like a hammer and a nail.

Our previous article explored how to use these tools together to onboard new clients and exceed their expectations—this article will show how Clio, along with RightSignature, can take care of the annoying administrative work that’s left over after the real work is done, relieving your stress when your back is against the wall.

Clio Makes Collaboration Completely Copacetic

The stress: Many hands are supposed to complete work faster, but sometimes extra help only brings extra hassle. The hardest part about collaboration is the end—just when it seems like you’ve finished all your work, you have to put all the pieces together. Unfortunately, the end is also closest to the deadline, and that’s where the stress comes in. The solution: If you still email files back and forth between you and your client, your paralegal, or other lawyers on your team, you’re doing it wrong. Instead of wasting time hunting for the latest version of a document, or trying keep track of each person’s tasks and billable hours, Clio could be managing your tasks for you. Clio also lets you assign to­do lists for your whole team and monitor the results, so you don’t have to guess or worry about an important piece of your case. Additionally, you can attach and share documents to smooth out the stresses of collaboration. And while you’re working, Clio keeps track of your billable hours, which you can effortlessly turn into a stylish invoice. Now there’s no more stress, just swag.

RightSignature Electronic Signatures are Faster and Safer

The stress: Once again, there’s another obstacle between finishing your work and to job being over. This time, you have to get your documents signed and delivered, and every minute counts. The solution: Rather than relying on overnight shipping, in­person deliveries, or stubborn fax machines, you can use RightSignature to send documents online to your clients, witnesses, or other parties for legally binding electronic signatures. In the time it takes to figure out why your printer isn’t working, your document could already be in the hands of your signer on the other side of the country. And while this can make a profound difference in the time you will be able to spend gathering information and sharpening the quality of your case, e­signatures have many other significant benefits as well, especially for the security of your documents. RightSignature delivers documents directly to your signers, with an identity­-protected login, and they can sign anywhere on any computer or mobile device. RightSignature documents are also tamper­proof—once a document is sent for signature, it can no longer be edited or altered in any way without being re­sent. RightSignature also stores a master copy of every signed document online, protected by bank­level security. This ensures that the document sent by the sender is the exact same as the document signed by the signer and, eventually, seen by the judge, with no alterations, and all the pages in the correct order.

3 Tips to Implement E-Signatures in Your Practice

The biggest barrier to e­-signature implementation today is a lack of confidence that electronic signatures are, as the law states, fully equivalent to their pen­-and-­paper counterparts. With that in mind, here are some quick tips to instill the most confidence in your electronic signatures:

  1. Capture signatures that look like signatures. While electronic signature legislation recognizes any “electronic sound, symbol, or process” as a valid e­-signature, most people are still more accustomed to and comfortable with the “autograph” look of a stylized writing of one’s name. This explains why the most popular online contracts include hand­-drawn signatures. Choosing electronic signature software that captures natural, hand-­written signatures is an easy way to make your documents appear more legitimate and gain widespread acceptance without questioning.
  2. Automatic receipt pages. RightSignature will automatically generate a verified Signature Certificate for every document signed online using the system. These certificates add an additional layer of authenticity and defensibility to the document, and can be used to verify the identity of the signer as well as the time and date a document was signed.
  3. Let your filing entity know of your intent to use e-­signatures beforehand. Despite the robust history of e-­signature legislation and growing popularity of this technology, many government entities and third parties are still unaware of the particulars of laws such as the E­SIGN Act and UETA. A simple letter to the court and other counterparties alerting them to your intention to use electronic signatures and asking for confirmation on the best way to deliver these electronically signed documents can be a good way to avoid any potential confusion.

This is a guest post by Steve Stormoen of RightSignature, the fastest, easiest way to get documents signed online.

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