{"id":10710,"date":"2024-02-09T16:50:06","date_gmt":"2024-02-09T16:50:06","guid":{"rendered":"https:\/\/www.clio.com\/uk\/?p=10710"},"modified":"2026-02-27T23:36:49","modified_gmt":"2026-02-27T23:36:49","slug":"going-paperless-law-office","status":"publish","type":"post","link":"https:\/\/www.clio.com\/uk\/blog\/going-paperless-law-office\/","title":{"rendered":"Going Paperless: How to Transition to a Paperless Law Office"},"content":{"rendered":"<p><span style=\"font-weight: 400\">My law practice is almost entirely paperless. Now, it wasn\u2019t easy to get there. Ultimately, I can&#8217;t control what the clients bring in, which is usually old paper copies that I have to scan into my system. And I&#8217;m not perfect: as a sole practitioner, I often find myself accruing a backlog of documents that need digitising. But with paperless retainers, billing, and exchanging of drafts of pleadings and court orders via email, I can easily say that I have an almost entirely paperless law office.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">The good news: I get paid faster, my clients get their work done faster, and I can carry my laptop home with me to sneak in a little bit of extra work here and there. I can even take it to the other side of the world and keep my practice going. Of course, this ability to <\/span><a title=\"Learn more about working remotely as a lawyer\" href=\"https:\/\/www.clio.com\/uk\/blog\/legal-professional-work-remotely\/\"><span style=\"font-weight: 400\">work remotely with a paperless practice<\/span><\/a><span style=\"font-weight: 400\"> is incredibly relevant today.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Below, I\u2019ll discuss the advantages of going paperless, the steps to switching to a paperless law office, and tools for paperless law firms.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Why should your law firm become paperless?<\/span><\/h2>\n\n\t\n\t\t\t\n\t\t\t\t\n\t\t\t\t\t\n\t\n\t\t\t\n\t\n\t\t\t\t\n\t\t\t\n\t\n\t\t\t\t\n\t\n\t\t\n\t\t\t\n\n<div\n\tclass=\"o-image l-image aligncenter wp-image-10711 size-full \"\n\t\tstyle=\"max-width: 39.5625rem;  width: 633px;\"\n\t\t>\n\t<div\n\t\tclass=\"o-image__wrap l-image__wrap js-lazy-image-wrapper\"\n\t\t\t\t\tstyle=\"padding-top:66.5086887836%;\"\n\t\t\t>\n\t\t\t\t\t<noscript>\n\t\t\t\t<img\n\t\t\t\t\ttitle=\"how to be a paperless law firm\"\n\t\t\t\t\talt=\"Stacks&#x20;of&#x20;paper&#x20;in&#x20;a&#x20;law&#x20;firm\"\n\t\t\t\t\tsrc=\"https:\/\/www.clio.com\/uk\/wp-content\/uploads\/sites\/3\/2024\/02\/Screenshot-2024-02-09-at-16.12.26.png\"\n\t\t\t\t\twidth=\"633\"\n\t\t\t\t\theight=\"421\"\n\t\t\t\t\/>\n\t\t\t<\/noscript>\n\t\t\t\t<picture>\n\t\t\t\t\t\t<img\n\t\t\t\ttitle=\"how to be a paperless law firm\"\n\t\t\t\talt=\"Stacks&#x20;of&#x20;paper&#x20;in&#x20;a&#x20;law&#x20;firm\"\n\t\t\t\twidth=\"633\"\n\t\t\t\theight=\"421\"\n\n\t\t\t\t\t\t\t\t\tloading=\"lazy\"\n\t\t\t\t\tdata-src=\"https:\/\/www.clio.com\/uk\/wp-content\/uploads\/sites\/3\/2024\/02\/Screenshot-2024-02-09-at-16.12.26.png\"\n\t\t\t\t\tsrc=\"data:image\/gif;base64,R0lGODlhAQABAIAAAP\/\/\/wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==\"\n\t\t\t\t\tclass=\"is-lazy js-lazy-image\"\n\t\t\t\t\n\t\t\t\t\t\t\t\/>\n\t\t<\/picture>\n\t<\/div>\n\t<\/div>\n\n\t\n\n<p><span style=\"font-weight: 400\">There are oh-so-many advantages to going paperless, especially for law firms. Below are just a few benefits I\u2019ve experienced:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Using a retainer with an<\/span> <a title=\"Learn more about Clio's electronic signature features\"><span style=\"font-weight: 400\">electronic signature<\/span><\/a><span style=\"font-weight: 400\"> saves you at least one step\u2014you won\u2019t have to scan the document for record keeping. Plus, you can automatically send copies to all parties once they are signed.<\/span><\/li>\n<li>Digital processes\u00a0are becoming commonplace in law firms.<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Assuming you have scanned all the documents into your <a href=\"https:\/\/www.clio.com\/uk\/features\/case-management\/\">case management software<\/a> as text searchable PDFs, searching through a client\u2019s file for information will only take seconds.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">When you\u2019re in the room with the opposing lawyer, you can pull up a fact or document instantly.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">If you do<\/span> <span style=\"font-weight: 400\">flat-fee<\/span><span style=\"font-weight: 400\"> work, even the little things\u2014like when a client calls on a random Thursday with a question about their file\u2014are made easier by being able to quickly type in a query into my computer, rather than shuffle through filing cabinets.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">The more time you save, the less you bill to the client. Sure, that means less revenue for you, but it also means the client is happier. Long term, this<\/span> <a title=\"Learn more about becoming a client-centered law firm\" href=\"https:\/\/www.clio.com\/resources\/client-centered-law-firm\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400\">client-centred<\/span><\/a><span style=\"font-weight: 400\"> approach means better reviews, more referrals, and more business for your firm.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Lastly, I would be remiss not to mention the massive advantage of being able to work from anywhere, at any time.<\/span> <span style=\"font-weight: 400\">For me, this meant I went to the Philippines last year for a month and ran my practice without anyone knowing that I was on the other side of the world.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">The long and the short of it is that running a paperless practice is simpler than you think. It\u2019s clearer than ever that the flexibility going paperless affords you is indispensable.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400\">3 steps to going paperless<\/span><\/h2>\n<p><span style=\"font-weight: 400\">The first thing you will have to do, before thinking about software or scanners, is to buy in entirely. <\/span><b>You need to commit 100% to eliminating paper, as does the rest of your law firm. <\/b><span style=\"font-weight: 400\">A paperless system will require work up front, as well as some extra training time for everyone, but it does pay off in the long run.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Once you are ready, here are the steps you will have to take:<\/span><\/p>\n<h3><span style=\"font-weight: 400\">1. Switch to a paperless client onboarding system<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Paperless systems begin before the client even signs a retainer. A brilliant way to handle all of the pre-legal stages of the case is to start with a customer relationship management (<\/span><a title=\"Learn more about legal CRM software\" href=\"https:\/\/www.clio.com\/uk\/features\/legal-crm-software\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400\">CRM<\/span><\/a><span style=\"font-weight: 400\">) platform. There best lawyer-specific CRM out there integrates with Clio Manage: Clio\u2019s own<\/span> <a title=\"Learn more about Clio Grow\" href=\"https:\/\/www.clio.com\/uk\/grow\/\"><span style=\"font-weight: 400\">Clio Grow.<\/span><\/a><\/p>\n<p>Learn more about <a title=\"Learn about client intake automation\" href=\"https:\/\/www.clio.com\/uk\/blog\/client-onboarding-law-firm\/\">automating your client onboarding process<\/a>.<\/p>\n<h3><span style=\"font-weight: 400\">2. Create a system for ensuring files stay paperless<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Once a client has retained you, you will want instant access to their entire file with only a few clicks. You\u2019ll need a few tools to get this job done (more on specific recommendations to follow):<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><b>A cloud-based storage system<\/b><span style=\"font-weight: 400\">, such as Dropbox, OneDrive, or <\/span><a title=\"Learn more about Clio Drive\" href=\"https:\/\/www.clio.com\/uk\/web\/drive\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400\">Clio Drive<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/li>\n<li style=\"font-weight: 400\"><b>Software to convert your scans to text-searchable PDFs.<\/b><\/li>\n<li style=\"font-weight: 400\"><b>A brilliant scanner<\/b><span style=\"font-weight: 400\"> (or three).<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Staying organised with dozens or hundreds of cases is tough with paper. At first, it\u2019ll feel even more difficult with electronic files. (I promise, it\u2019s easier once you get in the habit.)\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400\">3. Digitise your existing paper files<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Finally, there is the issue of your backlog. Unless you are a brand-new law firm, you likely have dusty old files and a smattering of open cases.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Common sense should tell you to start with the files that you will actually need access to (current files). Then, digitise the files at a time when you can spare the paper copies (like the weekend). If you pay a service to digitise everything, you can get this done in a day or two. As an alternative, consider asking your staff for help.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Paperless procedures and protocols<\/span><\/h2>\n\n\t\n\t\t\t\n\t\t\t\t\n\t\t\t\t\t\n\t\n\t\t\t\n\t\n\t\t\t\t\n\t\t\t\n\t\n\t\t\t\t\n\t\n\t\t\n\t\t\t\n\n<div\n\tclass=\"o-image l-image aligncenter wp-image-10712 size-full \"\n\t\tstyle=\"max-width: 32.125rem;  width: 514px;\"\n\t\t>\n\t<div\n\t\tclass=\"o-image__wrap l-image__wrap js-lazy-image-wrapper\"\n\t\t\t\t\tstyle=\"padding-top:57.9766536965%;\"\n\t\t\t>\n\t\t\t\t\t<noscript>\n\t\t\t\t<img\n\t\t\t\t\ttitle=\"Paperless procedures and protocols\"\n\t\t\t\t\talt=\"Checklist\"\n\t\t\t\t\tsrc=\"https:\/\/www.clio.com\/uk\/wp-content\/uploads\/sites\/3\/2024\/02\/Screenshot-2024-02-09-at-16.23.47.png\"\n\t\t\t\t\twidth=\"514\"\n\t\t\t\t\theight=\"298\"\n\t\t\t\t\/>\n\t\t\t<\/noscript>\n\t\t\t\t<picture>\n\t\t\t\t\t\t<img\n\t\t\t\ttitle=\"Paperless procedures and protocols\"\n\t\t\t\talt=\"Checklist\"\n\t\t\t\twidth=\"514\"\n\t\t\t\theight=\"298\"\n\n\t\t\t\t\t\t\t\t\tloading=\"lazy\"\n\t\t\t\t\tdata-src=\"https:\/\/www.clio.com\/uk\/wp-content\/uploads\/sites\/3\/2024\/02\/Screenshot-2024-02-09-at-16.23.47.png\"\n\t\t\t\t\tsrc=\"data:image\/gif;base64,R0lGODlhAQABAIAAAP\/\/\/wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==\"\n\t\t\t\t\tclass=\"is-lazy js-lazy-image\"\n\t\t\t\t\n\t\t\t\t\t\t\t\/>\n\t\t<\/picture>\n\t<\/div>\n\t<\/div>\n\n\t\n\n<p><span style=\"font-weight: 400\">As mentioned above, you need to have procedures in place for all your law office\u2019s paperless documents. These paperless procedures and protocols ensure that no files get lost and everything continues to be accessible.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Every firm is different. A 50-person firm, with individual legal assistants for every lawyer, will operate differently than a solo firm. That said, here is a sample outline you can use to develop your procedures:<\/span><\/p>\n<h3><span style=\"font-weight: 400\">1. Start digital wherever possible\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Use electronic retainers and e-signatures, and save all legal work to the server in both Word and PDF.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">2. Scan any paper as it comes in<\/span><\/h3>\n<p><span style=\"font-weight: 400\">To keep your law firm paperless, make it a policy to immediately scan any new paper documents as they come in and return the paper copies to the client. <\/span><b>Store the scanned files in the actual client folders on the server, not in a big folder called <\/b><strong>\u201cSCANS\u201d<\/strong><b>.<\/b><\/p>\n<h3><span style=\"font-weight: 400\">3. Make sure you\u2019re making text-searchable PDFs\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Most modern scanning software will include an option to make the scanned PDF text searchable, but if not, use OCR software like Adobe Acrobat to convert it to a text searchable PDF.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">4. Only keep documents that are required by local law to be in paper form\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400\">This might include deeds, wills, or other key documents with ink signatures. Even then, scan a copy into your system as a backup and for quick searches.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">5. Keep your law firm\u2019s paperless files organised<\/span><\/h3>\n<p><span style=\"font-weight: 400\">For<\/span> <a title=\"Learn more about matter numbering systems\" href=\"https:\/\/www.clio.com\/blog\/matter-numbering-system-law-firm\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400\">file naming<\/span><\/a><span style=\"font-weight: 400\">, it\u2019s a matter of preference, but many smart people do: date, description, and initials of the responsible party (Example: \u201c2020-04-08 Letter to OC re: QDRO WCP\u201d).<\/span><\/p>\n<p><span style=\"font-weight: 400\">Consider your directory structures as well. If you\u2019re using Clio\u2019s file storage, there is already a folder for each client. Litigators might create subfolders for pleadings, discovery, correspondence, etc., but do what works best for your practice.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">6. Stop printing\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400\">This is easier said than done, especially for meetings. However, if you get into the habit of using a tablet or laptop to pull up your files from the server and to take your notes where the file lives (on your laptop or tablet, rather than paper), you\u2019ll save yourself a lot of time when it comes to searching your notes later.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">7. Stop faxes\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Don\u2019t worry, you can ease into it with tools that help you fax without a fax machine. I tell potential clients who ask to fax something over that they are the first person to ask to use it this year and it doesn\u2019t work. Most can figure out how to scan it or post me a copy.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">8. Generally avoid creating more paper\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Email files or share them digitally when possible. Sharing files digitally is way easier today than it was even five years ago. Today, everyone has a smartphone. If you can use a smartphone, you can take all of your notes digitally, allowing your legal practice to stay paperless.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400\">Exchange files with counsel and clients digitally, whenever possible\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Believe me, sharing files in a paperless law firm is <\/span><i><span style=\"font-weight: 400\">much <\/span><\/i><span style=\"font-weight: 400\">easier than printing something off, putting it in an envelope, adding stamps, dropping it off in the mailbox, waiting three days for it to be transferred by the postman less than a mile down the street, then waiting for somebody\u2019s assistant to pull it out of the post box, open the file, and hand it to the other side.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Technology and systems for a paperless law office<\/span><\/h2>\n\n\t\n\t\t\t\n\t\t\t\t\n\t\t\t\t\t\n\t\n\t\t\t\n\t\n\t\t\t\t\n\t\t\t\n\t\n\t\t\t\t\n\t\n\t\t\n\t\t\t\n\n<div\n\tclass=\"o-image l-image aligncenter wp-image-10713 size-full \"\n\t\tstyle=\"max-width: 39.625rem;  width: 634px;\"\n\t\t>\n\t<div\n\t\tclass=\"o-image__wrap l-image__wrap js-lazy-image-wrapper\"\n\t\t\t\t\tstyle=\"padding-top:65.9305993691%;\"\n\t\t\t>\n\t\t\t\t\t<noscript>\n\t\t\t\t<img\n\t\t\t\t\ttitle=\"Technology and systems for going paperless\"\n\t\t\t\t\talt=\"Lawyer&#x20;using&#x20;a&#x20;tablet&#x20;in&#x20;their&#x20;paperless&#x20;lawfirm\"\n\t\t\t\t\tsrc=\"https:\/\/www.clio.com\/uk\/wp-content\/uploads\/sites\/3\/2024\/02\/Screenshot-2024-02-09-at-16.28.29.png\"\n\t\t\t\t\twidth=\"634\"\n\t\t\t\t\theight=\"418\"\n\t\t\t\t\/>\n\t\t\t<\/noscript>\n\t\t\t\t<picture>\n\t\t\t\t\t\t<img\n\t\t\t\ttitle=\"Technology and systems for going paperless\"\n\t\t\t\talt=\"Lawyer&#x20;using&#x20;a&#x20;tablet&#x20;in&#x20;their&#x20;paperless&#x20;lawfirm\"\n\t\t\t\twidth=\"634\"\n\t\t\t\theight=\"418\"\n\n\t\t\t\t\t\t\t\t\tloading=\"lazy\"\n\t\t\t\t\tdata-src=\"https:\/\/www.clio.com\/uk\/wp-content\/uploads\/sites\/3\/2024\/02\/Screenshot-2024-02-09-at-16.28.29.png\"\n\t\t\t\t\tsrc=\"data:image\/gif;base64,R0lGODlhAQABAIAAAP\/\/\/wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==\"\n\t\t\t\t\tclass=\"is-lazy js-lazy-image\"\n\t\t\t\t\n\t\t\t\t\t\t\t\/>\n\t\t<\/picture>\n\t<\/div>\n\t<\/div>\n\n\t\n\n<p><span style=\"font-weight: 400\">The biggest obstacle to starting a paperless law office, besides getting buy-in from your staff and building good habits, is attacking the backlog of files you want to digitise and ditching all the physical storage space.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Let\u2019s talk about software. You\u2019ll need software to turn scans into text-based PDFs, plus somewhere cloud-based to store all those files. There are great options, free and paid, to get this done.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">Searchable PDF Software<\/span><\/h3>\n<p><span style=\"font-weight: 400\">The easiest and most user-friendly solution is to pay for commercial PDF software. <\/span><a title=\"Learn more about Adobe Acrobat\" href=\"https:\/\/acrobat.adobe.com\/us\/en\/acrobat.html\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400\">Adobe Acrobat DC<\/span><\/a><span style=\"font-weight: 400\"> has a monthly subscription with the Pro PDF software and Adobe Sign, allowing you to batch-process all those scans sitting around in a folder. Pay a few assistants to come in on the weekend for a scanning binge, set Adobe loose on the files, and voil\u00e0\u2014your backlog is complete, and your PDFs are now text searchable.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">Hardware: Get a brilliant scanner (or three)<\/span><\/h3>\n<p><span style=\"font-weight: 400\">We\u2019ve mentioned scanning, which, as you probably guessed,<\/span> <a title=\"Learn more about choosing a scanner for your law firm\" href=\"https:\/\/www.clio.com\/blog\/choose-scanner-law-firm\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400\">will require a scanner<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Consider a powerful desktop scanner for day-to-day filings, as clients <\/span><i><span style=\"font-weight: 400\">will<\/span><\/i><span style=\"font-weight: 400\"> post or drop off paper files. Many lawyers swear by the <\/span><a title=\"Learn more about Fujitsu ScanSnap\" href=\"https:\/\/www.clio.com\/app-directory\/scansnap-by-fujitsu\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400\">Fujitsu ScanSnap<\/span><\/a><span style=\"font-weight: 400\"> series, though I\u2019ve never seen fit to invest hundreds of dollars in a single-purpose device\u2014even if they come with all the software and features you could ever need.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">Somewhere to store your files<\/span><\/h3>\n<p><span style=\"font-weight: 400\">How about<\/span> <a title=\"Learn more about Clio Manage\" href=\"https:\/\/www.clio.com\/uk\/manage\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400\">Clio Manage<\/span><\/a><span style=\"font-weight: 400\">? If you are a Clio user, you get all the storage you could ever need with Clio. You can also set up an integration with a cloud storage provider, like <\/span><span style=\"font-weight: 400\">\u00a0<\/span><a title=\"Learn more about Microsoft OneDrive\" href=\"https:\/\/www.clio.com\/app-directory\/microsoft-onedrive-for-business\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400\">OneDrive<\/span><\/a><span style=\"font-weight: 400\">,<\/span> <a title=\"Learn more about Box\" href=\"https:\/\/www.clio.com\/app-directory\/box\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400\">Box<\/span><\/a><span style=\"font-weight: 400\">,<\/span><a title=\"Learn more about Dropbox\" href=\"https:\/\/www.clio.com\/app-directory\/dropbox\/\" target=\"_blank\" rel=\"noopener\"> <span style=\"font-weight: 400\">Dropbox<\/span><\/a><span style=\"font-weight: 400\">, or<\/span> <a title=\"Learn more about Google Drive\" href=\"https:\/\/www.clio.com\/app-directory\/google-drive\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400\">Google Drive<\/span><\/a><span style=\"font-weight: 400\">, first. Clio will create folders for all matters in the cloud drive. You can then drag files from your computer, and they\u2019ll sync to both the cloud drive and Clio.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Not to mention <\/span><a title=\"Learn more about Clio Drive\" href=\"https:\/\/www.clio.com\/uk\/web\/drive\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400\">Clio Drive<\/span><\/a><span style=\"font-weight: 400\"> allows you to create, access, and collaborate on your matter-related files from your desktop and securely sync them to Clio. You can keep your files backed up with secure, unlimited cloud storage.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Final notes on starting a paperless law office<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Creating a paperless law office probably sounds like a big project. And it is. You and your entire staff will have to get used to storing things on a cloud drive instead of a paper folder in a filing cabinet. Instead of taking notes on a yellow pad, you should use a smartphone or tablet.<\/span><\/p>\n<p><span style=\"font-weight: 400\">But here\u2019s the major upside: <\/span><a title=\"Learn more about creating a law firm disaster recovery plan\" href=\"https:\/\/www.clio.com\/blog\/law-firm-disaster-recovery-plan\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400\">When disaster strikes<\/span><\/a><span style=\"font-weight: 400\">, a paperless, cloud-based system allows you to pick up your work from anywhere.\u00a0<\/span><\/p>\n<p>Ready to leap into being a paperless law firm? You should also be cloud-based. Curious about the benefits of <a href=\"https:\/\/www.clio.com\/uk\/blog\/cloud-based-law-firm-software-v-on-premise-servers\/\" target=\"_blank\" rel=\"noopener\">cloud-based law firm software vs. on-premise servers? Read our blog.<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>You can easily transition to a paperless law office with this guide. 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