Clio Manage

Legal Time and Expense Tracking Software

Capture time and track expenses from anywhere, at any time with our legal time tracking software.

Track every moment no matter where you are

Meet your billable targets, and don’t let a minute slip through the cracks. Spend less time tracking your hours, and more time billing for them.

Capture time and track expenses from anywhere, at any time, with Clio.
  • Record all your work

    Account for everything using Clio’s time tracking software. Add time entries directly from calendar events, tasks, communication logs, notes, and documents.

  • Record in real-time

    Use a running clock when you start a job. Pause or stop the timer when you’re interrupted, or have finished your task.

  • Track time from your inbox

    As you send and receive emails, instantly add time entries for the time spent communicating with clients directly from Outlook or Gmail.

  • Add time entries from your phone

    Track time and expenses while on-the-go via Clio’s mobile app. Enter time manually, duplicate a past entry, or use the in-app timer.

Effortless time entry review and billing

Bill in real time, and increase your cash flow. Reduce legal billing disputes by accurately recording detailed time entries in our time tracking software.

  • Review and adjust time entries with ease

    Correct or add time entries after the fact. For example, if you’ve accidentally forgotten to start a timer, or left a timer running, you can add or subtract minutes as needed to ensure every time entry is accurate.

  • Set customized rates

    Attach custom rates to certain time entries, matters, clients, activity categories, or users. Automatically round time entries to the increment that makes sense for your firm.

  • See time entries through to payment

    Clio’s time tracking software creates time entries that appear on your bills with a single click. Share invoices with clients and get paid 39% faster by accepting online credit card payments—all within Clio.

Get clarity on where your time and money is going

Use Clio’s legal time tracking software to analyze your staff’s and firm’s performance with ease. Make better decisions, and make more money.

  • Categorize time entries to see where your time goes

    Attach UTMBS codes as you create time and expense entries to benchmark your performance and further improve billing.

  • See how much non-billable work you’re doing

    Mark time entries as billable or non-billable. Track non-billable time against contingency or flat fee matters to ensure your law firm is taking on profitable work.

  • Track expenses with a few clicks

    Log hard or soft cost expenses. Remove the need for expense recategorization, maintain accurate financial records, and simplify year-end reconciliations.

  • Generate detailed time and expense reports

    Produce quick and up-to-date reports from all of the time and expense entries across your firm. Filter and group time entry metrics by date, matter, user, or status.

Frequently Asked Questions

What is legal time tracking software?

Legal time tracking software is a tool that allows you to input, categorize, and record the time spent on tasks at work. 

Lawyers generally work on multiple matters for multiple clients in a day. Trying to remember billable hours at the end of the day (or more realistically, at the end of the month) can mean work doesn’t always make it on the invoice. Legal time tracking software helps eliminate uncertainty by tracking work in real time. No more overcharging or underbilling a client. 

Can I add time for other users at my firm?

Yes. Any user can add or edit time entries on behalf of another user by selecting their name from the Time Entry drop down list.

I prefer to enter time entries on a weekly or monthly basis. How can I use legal time tracking software?

You can create, edit, and delete time entries at any given time. 

For creating time entries after the fact, you can review all of the calendar entries, documents, and notes stored in Clio, and add time entries instantly from there.

Can I adjust time entries when approving a bill?

Yes. When generating a bill, all time entries appear in an editable format that can be adjusted before sending to a client.

What are the different ways I can use legal time tracking software to add time entries to a bill?

There are 5 different ways to use Clio’s legal time tracking software to add time entries into your billing system:

  1. Use the time entry from 
  2. Start a timer
  3. Add time entries from a document, note, calendar event, or client communication
  4. Use Clio’s mobile app
  5. Use an integration to add entries from your other software

Can I customize the rates I bill clients for different types of time entries?

Yes. In Clio’s time and expense tracking software, you can create User Default Rates, Matter Rates, Client Rates and Custom Rates.

These rates have a hierarchy so that if there is a situation where there is conflicting rates, then one rate will override all others. Here’s the order of the hierarchy:

  • Flat Activity Description Rate 
  • Matter Based Rate 
  • Client Based Rate
  • Custom Hourly Activity Description Rate
  • User Default Rate 

For descriptions of each rate, read this Help Center article.

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