8 Steps to Writing a Law Firm Business Plan

Graphic shows law firm business planning concepts

As a lawyer, you’re a master of thoroughness and strategy when it comes to helping your clients—but, as an entrepreneur, do you have a business plan for your law firm?

If the answer is no, you’re not alone—and you’re likely in one of these common situations:

  • You’ve owned your law firm for over five years, and do not have a written business plan.
  • You started your own law firm and have some general notes, but not a written plan tied to milestones, or achievements by date.
  • You are getting ready to start a law firm, and are obsessing over every detail.

No matter where you are in your practice, it’s never too early or too late to and create a law firm business plan. To operate without a plan is to create a situation where you have little control over what is happening in your business. With no goals to work towards, you’ll have no benchmarks to measure against.

In this guide, we outline the benefits of a law firm business plan, give you ideas for conceptualizing your plan, and lay out how to write a law firm business plan.

Does your law firm really need a business plan?

If you don’t currently have a business plan, or if your firm has enjoyed success sans-plan so far, you might be wondering if writing a law firm business plan is really necessary. Here’s the reality: if your firm is strong without a plan, it will be even stronger (and more profitable) with one.

A well thought-out, comprehensive law firm business plan is a roadmap to your firm’s success, giving you, at minimum:

  • A better understanding of your business. Writing out where you currently stand and where you want to take your law firm helps you better identify your firm’s strengths and weaknesses.
  • Credibility. Whether you’re looking for investors, bank funding, or to acquire new partners, a business plan lays out vital information—like your company’s structure, values, marketing position, and financials. If you don’t have this information ready, you could miss out on growth opportunities.
  • A united front. While you may assume that you and your staff are unified when it comes to the firm’s goals, hidden gaps in communication can lead to larger conflicts and challenges. A business plan puts all key players on the same page.
  • A benchmark for measurement. Even if you have no idea whether the goals you’ve set are realistic, a written business plan gives you a starting place and a place to measure. After your first month, you’ll know how realistic or unrealistic your goals are. After three, you’ll start obsessing over meeting or beating your goals. After a year, you’ll be making decisions based off the goals in your business plan instead of on gut instinct—that’s a much better position for your firm to be in.

What should you consider when creating your business plan?

Now that you’re ready to level-up your practice with a business plan, the next step is to … take a step back. While it may seem counterintuitive to pause for reflection when you’re highly motivated, it’s important to ruminate on what you want from your practice first.

Thoughtful consideration of the following three points will lead to a more specific, meaningful, and ultimately rewarding plan.

1. Define your success

The first and most critical step in writing a plan that you’ll stick to is to ask yourself, “Why do I want to own a law firm? What’s my definition of success?”

Having a law firm isn’t just about having a job. Owning your own firm has the potential to give you more freedom and bring more fulfillment into your life. In theory, you’ll have more control over your income than you would if you had a salaried associate job elsewhere.

Ask yourself these questions to get started:

  • What would make you happy? Seeing your kids at night before bed, vacationing twice per year?
  • What sort of house do you want to live in, and where? What are living expenses like in this area?
  • What about your children’s education? Will you want to help them with college tuition fees?
  • What type of lifestyle do you want when you retire?

Answering these questions can be more difficult than you think, but without clear goals for why you want to run a law firm, investing in this dream would feel misguided at best.

2. Consider (honestly) how much revenue you’ll need

Now that you have an idea of your personal and financial goals, you’ll need to calculate how much annual revenue you’ll need to cover those things—and more.

Often, you’ll hear lawyers say, “I’d be happy with $150,000 per year.” $150,000 isn’t a small amount of money, but after you factor in life expenses such as saving for retirement, vacations, home repairs, vehicles, emergencies, etc., that number gets eaten away quickly. More importantly, there’s no extra room for investment in hiring or marketing to grow your law firm.

Be generous when estimating the costs of your goals, and write down a number that scares you. You’ll be much better off planning with that number in mind from the beginning.

3. Determine how many cases you need to meet that revenue goal

If you are only doing two or three cases per month, the number you came up with above might look outrageous. It’s not. For example, let’s use $250,000 a year in annual revenue as our goal.

$250,000 per year in revenue = an average case value of $5,000 = 50 cases per year = ~4 cases per month

$250,000 per year might seem crazy if you’re only doing a couple of cases per month, but keep in mind that you’re going to gradually work up to it.

The number of cases you’ll need may differ depending on your location and practice area, so do your research to make sure you come up with a case goal that’s realistic (even if it still feels like a stretch).

This brings us to the next part of developing your business plan—writing it.

How to write a law firm business plan

Once you’ve got the meat of your business plan worked out, it’s time to put pen to paper.

While your law firm business plan must be tailored to your unique situation, it should include at least the following key sections:

1. Executive summary 

An executive summary is a one-page, high-level overview of all the key information in your business plan.

Law firm business plans can cover a lot, so it’s worth having a succinct high-level overview to keep things simple (Hint: while this section should come first in your plan, it’s actually easier to write this section last, after you’ve laid out your plan.).

Your executive summary should detail your firm’s:

  • Mission statement. One or two sentences describing your firm’s purpose.
  • Core values. What values are most important to the firm?
  • Major goals. What are your firm’s overarching goals and objectives?
  • Unique selling proposition. What sets your firm apart from other firms?

2. Firm description

Next, write a company summary for your firm. The goal is to create a concise overview of your firm, giving all important details describing your practice and clients, including:

  • Type of law offered (What type of law do you practice? What types of clients do you serve?)
  • Firm values (Restate your mission statement and core values.)
  • Legal structure (What sort of business entity are you? Are you in a sole proprietorship or a limited liability partnership?)
  • Location (Where is the office geographically located? What areas does the firm serve?)
  • Firm history (If you’re writing a plan for a law firm that’s already open, what are the firm’s history and achievements?)
  • Unique selling proposition (What makes your firm standout? What technology or services give your firm an edge?)

3. Market analysis

Doing a bit of preliminary market research goes a long way. Look at bar association listings to see how many other firms in your area offer similar services. Is there a high demand for what you’re offering? If not, how can you ensure you stand out to potential clients? This will greatly inform the messages and mediums you choose to use in your marketing efforts.

Create a market analysis for your firm, including a:

  • Target audience profile
    • What demographics (like location, age, occupation), needs, and motivations would signify the best client match for your firm, and why?
  • Industry description
    • What is the current and projected size of the market your firm is in?
    • What are the trends in your legal niche?
  • Competitive analysis
    • Who are your direct and indirect competitors, and how are they serving your target market?
    • Where do your competitors succeed? What opportunities are there for your firm?
  • Projections
    • How much can your target audience spend on legal services?
    • How much can you charge?

4. Organization and management overview

You know that you’re the best person to lead the firm, but does everyone else know it too? This section is your opportunity to provide important details about yourself—and the key players in your firm.

  • Highlight your experience and the educational background details that set you apart.
  • If your practice is on the larger size, this section is a great place to add quick visual aids like an organizational chart.

5. Services

Outline the types of legal services your firm provides (for example, do you offer technology legal services? Estate planning legal services?) and who you can provide them to (for example, you might offer legal tech services to start-up companies and high-tech clients).

When writing about your services it’s important to consider:

  • What problems your potential clients need your help with?
  • How your services can uniquely help your clients solve their problems?
  • What is the benefit of your services to clients?
  • Why would potential clients choose your firm over another firm?

6. Marketing strategy

Marketing is a critical part of your law firm, and your business plan—allowing you to understand where your firm is positioned, how much you need to charge, and how you will get the word out and attract new clients. Consider including the following in your marketing strategy:

  • Target market
    • Identify the traits of your firm’s target market
  • Marketing goals
    • Detail what specific outcomes you hope to accomplish through marketing. Goals should include tactical objectives (more clients? Higher billing rates?) and overall objectives (like increased name recognition).
    • Ensure your tactical goals are measurable (in terms of results and timing-wise), so that you can assess and adjust accordingly.
  • Unique selling proposition
    • Restate what sets you apart and makes you uniquely able to best serve your clients.
  • Competition
    • Detail who your competition is—and what they’re doing to gain clients.
    • Analyze how you can compete with your competitors’ marketing strategies
    • Specify your competitors’ prices for their services
    • Assess where the cost of your services fit in with your competitors
    • Describe non-price ways that you can compete with other firms
  • Action plan
    • List the specific actions your firm will take to reach your target market and achieve your marketing goals (this could include a media/advertising strategy)
    • Include a budget for marketing

It’s also important to consider that your marketing needs will be different depending on the current stage of your law firm. If you’re just getting started, then marketing for you might mean a lot of hustle—working referral relationships, identifying groups which you can get in front of for a speaking engagements, blogging, and using social media to get your name in front of potential clients.

As you grow (or if you have existing marketing in place) you should be able to estimate the number of cases you will bring in through each channel. Then, you can quantify your marketing cost per case by dividing the total cost of that marketing effort by the number of cases you got from in.

For example, if you’re the only corporate lawyer in a small town, you’ll need to spend less on advertising than a family lawyer in a larger city.

Once you have an idea of the cost and effectiveness of your marketing efforts, implement a marketing tax on yourself—a percentage that comes out of every single case fee you collect, and that gets invested straight back into marketing efforts. This is a simple way to think about how much you need to be charging to fuel your revenue goals. It’s also an easy way to scale and grow your marketing budget.

You can base this percentage on your marketing cost per case for each channel. Don’t be shy—this number can be anywhere from 10-25%.

Once you start mapping out this information, you’ll notice that a system starts to form, which connects your goals, the number of cases you need to bring in, the profit you need to make on each case, the money you need to re-invest in marketing, and the number of people or contract resources you will need to employ to keep growing.

7. Financial plan

The heart of your law firm business plan is the financial plan. After all, when it comes to your business, there may not be a more important question than, “How much does it cost to run your law firm?”

The key is to include as much specific financial information as possible—particularly if you’re seeking funding. This could include your firm’s:

  • Financial projections (supported with assumptions)
  • Break-even analysis
  • Revenues summary by month (for at least three years)
  • Balance sheet
  • Cash flow statement
  • Budget

8. Start-up budget

If you’re creating a business plan for a new law firm, you need a realistic start-up budget. To do this, you’ll need to consider a number of up-front and day-to-day costs, and account for these in your revenue goals. Here are a few examples of costs to include in your budget:

  • Hardware (laptops, printers, scanners, office furniture, etc.)
  • Office space (Will you rent, or work from home?)
  • Malpractice insurance
  • Staff salaries (Are you planning to hire an administrative assistant or paralegal?)
  • Utilities (Phone, internet, etc.)
  • Practice management software or other technology services

Once you’ve laid out all of these costs, take a second look. Are there places where you could reduce your operating costs, and in turn, increase your profit margins?

Tip: If you’re writing a law firm business plan because you’re considering starting a law firm with little-to-no money at the outset, check out Willie Peacock’s advice here (It’s possible!).

There are also plenty of tools you can look at to help streamline non-billable tasks and leave yourself more time to practice law. Be sure to look at these options and work them into your operating budget.

Bonus sections?

Once you’ve written down the essentials, you may want to add in additional sections that could benefit the plan’s readability or usefulness—like a table of contents or appendices.

Conclusion

Whether you’re creating it for a new firm or you want to take advantage of a slow period to grow your business, having a written business plan does a few key things:

  1. It creates a concrete explanation and breakdown of why you need to work a certain number of hours this week.
  2. It keeps you accountable to your goals and commitments.
  3. It serves as a comprehensive tool you can share with your firm, investors, and potential partners.

In fact, at How to Manage a Small Law Firm, we believe it’s important that our members share their business plan with their staff, spouses, and children. This is a scary moment, but remember that the people in your life want you to succeed! Keeping them informed will help them give you the support you need to do so.

Categorized in: Business

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