Manager, Executive Assistants
Clio is more than just a tech company–we are a global leader that is transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice.
We are currently seeking a Manager, Executive Assistants. As the leader of the EA team and Office of the CEO, you will partner directly with our CEO leveraging your business knowledge and organizational dynamism to ensure that they are able to operate a maximum efficiency. Your management and coaching of other members of the OCEO team will have a direct impact on ensuring that Clio and our senior leadership team are set up for success.
About the team:
The Office of the CEO manages a diverse and exciting portfolio of projects related to the CEO and Clio’s Senior Leadership Team. At the center of all company activity, this team works to facilitate conversations, remove roadblocks, and help strategically coordinate executive time to drive the growth of the business. This team has a deep knowledge of each department, works closely with senior leadership, drives cross-company collaborative projects, and manages high-impact strategic projects.
What you'll work on:
Act as the executive assistant to the CEO; manage scheduling, email, finances and expenses, travel, and organization for key events. This includes thinking proactively about key projects and managing priorities accordingly
Manage a team of executive assistants, providing guidance and mentorship to ensure the overall team’s success
Run team meetings and provide timely updates on strategy, team priorities, and topics affecting the business
Supporting the CEO in planning, organizing, and executing special projects with the support of the OCEO team
Manage internal and external communications related to the CEO and the execution of special projects
Have an in-depth understanding of the Clio business and work with the CEO and executives to help prioritize business initiatives and growth opportunities
Drive operational efficiency through organizational frameworks that facilitate effective decision-making and clear accountability, including tracking and reporting on follow-up actions required for the CEO and senior leaders
Establish administrative process improvements, solve operational inefficiencies, recommend solutions, and synthesize context and information to filter to and from the executive team
Review and manage materials and documents related to the execution of high-profile strategic projects and programs, ensuring accuracy and quality
Attending, facilitating, and taking minutes at senior management/board meetings, as needed
Serve as an ambassador for the CEO both internally and externally
Travelling for events and meetings on behalf of the Company, as required
Act as an exemplar of Clio’s values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally while maintaining strict confidentiality with respect to all information.
What you may have:
People leadership experience; hiring, managing, and developing other staff members
Experience directly supporting C-suite leadership
Strong project management skills and a high level of business acumen
Experience working as an executive assistant or a proven track record of success providing administrative coordination in a professional setting
Impeccable organizational skills and attention to detail while managing multiple, competing priorities simultaneously
Collaborative and self-starter mindset with a bias to action;
Strong interpersonal skills and capacity to build relationships and drive cross-organization alignment
Resourceful and able to work independently with a deadline-oriented mindset
Ability to travel as required
At Clio, we are on a mission to transform the legal experience for all. As the world's leading provider of cloud-based legal software, we provide lawyers with low-barrier, affordable solutions to manage and grow their firms more effectively, more profitably, and with better client experiences. Through the cloud, we believe that we can help create a more inclusive legal community and a more equitable legal system.
We are an award-winning team that has been recognized as one of Canada’s Best Managed Companies, Canada’s Most Admired Cultures and has topped Fast Company’s list of Most Innovative Companies. In line with our mission, we’ve been up to some big things, including becoming a multi-product company, launching a $1 million COVID-19 Legal Relief Initiative, and most recently, securing a US$110M Series E funding round and a USD $1.6B valuation.
This is a historic moment in the growth of legal technology! As the first legal practice management unicorn globally, and one of only a handful of Canadian unicorns, this is only the beginning. If you’ve ever wanted to do the best work of your career, while having a meaningful impact in the lives of others, then Clio is the place for you
Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility
Our team shows up as their authentic selves, and are united by our mission. We are dedicated to diversity, equity and inclusion. We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.
Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.
Learn more about our culture at clio.com/careers