QuickBooks for Lawyers

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Illustration shows legal professionals unlocking more time with quickbooks for lawyers
Illustration shows legal professionals unlocking more time with quickbooks for lawyers

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As an attorney, no one expects you to be an accountant. But efficient, accurate accounting is still key to your firm’s success. The right accounting software—like QuickBooks for lawyers—can help. 

QuickBooks is a useful accounting software for lawyers on its own. But its advantages multiply when you pair it with Clio Manage’s practice management software. The two tools can take care of everything from tracking revenue and expenses to billing clients—especially when you use them together.

Clio Manage and QuickBooks Online integrate to create a streamlined, end-to-end legal accounting solution. This integration goes a long way towards better supporting clients and offering a more client-centered approach to legal services. 

When you team QuickBooks Online up with Clio Manage, you can keep client and financial data in sync. At the same time, you can reduce time spent on bookkeeping and reactive time tracking. Using QuickBooks Online with Clio Manage empowers lawyers to save time, maintain more accurate financial data, and focus on ensuring the client is cared for

In addition to improving efficiency, QuickBooks also makes it easier for lawyers to stay organized. A more organized lawyer means more peace of mind regarding cash flow, client information, and invoice and payment automation.

Read on to learn more about how Clio and QuickBooks work together to support attorney’s unique needs. Also, learn how to use Clio and QuickBooks for lawyers to gain time and focus on your clients while bringing in more revenue for your law firm.

QuickBooks and Clio logos

Learn more about how Clio streamlines legal case management and how QuickBooks streamlines law firm accounting

How does Clio work with QuickBooks? 

To understand how the Clio and QuickBooks work together for lawyers, let’s first look at some of their individual advantages:

Think of Clio Manage’s practice management software as your firm’s revenue tool. Clio Manage’s legal billing features let firms:

  • Track their time and expenses
  • Manage trust transactions and bills
  • Accept bill payments towards a client’s matter

Think of QuickBooks Online’s accounting software for lawyers as your firm’s expense tool. It allows firms to:

  • Pay vendors
  • Record firm expenses
  • Perform accounting through the use of a full general ledger

So, while each program offers benefits, when used in tandem, Clio Manage and QuickBooks Online together can simplify your firm’s legal case management and accounting.

Legal professionals using QuickBooks for lawyers

Time tracking made easy

For attorneys, accurately tracking time is a key part of an effective law firm billing process—and to ensure you capture every minute of billable work. Whether you’re using a PC or a Mac for your legal billing, with Clio Manage with QuickBooks, attorneys have multiple time-tracking capabilities that they can use on both mobile and web apps.

To learn more about new Clio features for law firm billing, watch this webinar.

Financials are a breeze 

If your firm uses checks for transferring funds out of trust accounts, the Clio Manage and QuickBooks integration simplifies the process. At the same time, the integration eliminates time-consuming repeat data entry and manual check writing. 

With Clio Manage and QuickBooks, it’s simple to sync financial information and print checks securely. With the integration, you can enter trust records once in Clio Manage. The trust records will automatically sync with QuickBooks Online. Then, you can quickly print trust check disbursements.

The integration allows users to use an automated trust workflow—which helps keep client trust transactions in sync, account for disbursements, and maintain visibility into trust and operating accounts.

Client information syncs securely and easily 

Client information is sensitive and important. Keeping client information organized and synced securely and easily goes a long way towards giving lawyers peace of mind. With QuickBooks Online and Clio, approved bills, bill payments, and transactions made in Clio Manage synced to QuickBooks Online. 

When it comes to protecting data, you’ll enjoy Clio’s industry-leading security. QuickBooks Online uses encryption to help protect client information.  

A lawyer sharing documents with another legal professional

QuickBooks for lawyers equals more billable hours

When you simplify or automate manual tasks, lawyers save time. They’ll also gain hours that they can use on billable hours and increasing revenue. To this end, Clio Manage and QuickBooks Online streamline legal accounting and the management of client funds, which means more time and energy for billable hours and client care.

Additionally, Clio Manage and QuickBooks Online work in tandem to do more than just simplify legal accounting: They also streamline client fund management. 

Lawyers who use QuickBooks and Clio together can offer client-first features such as payment plans, customizable invoices, and online credit card payments. With QuickBook and Clio, lawyers can increase transparency when they provide clients with legal services.

The Clio and QuickBooks integration can also help your firm manage financials beyond traditional billable hours. The integration can support your firm in offering diverse fee arrangements to fit clients’ different needs.

Financial management software can save you time and make you money

Financial management software can save you time and make you money

Manually inputting financial data and managing transactions takes time and puts you at risk of unnecessary error. That’s why using the right financial management software saves time. Notably, QuickBooks states that it saves customers an average of 40 hours per month).

With Clio Manage, QuickBooks for lawyers can also help you make the most of the money you’re already earning by making it easier to stay organized and account for everything. 

Specifically, QuickBooks lets you connect the appropriate bank account to sync and categorize trust transactions automatically. With this feature, you can avoid lost or forgotten invoices and receipts.

You can also quickly and securely take photos of receipts to ensure no expense goes untracked.

QuickBooks competitors 

As we’ve outlined, finding the right accounting software for lawyers is an excellent way to save time. You can also simultaneously be more accurate and productive when it comes to law firm financials. But as with any technology you choose for your firm—it’s important to carefully vet your options first.

If you’re contemplating adopting accounting software for your firm, you can consider alternatives to QuickBooks Online. When assessing accounting software for lawyers, look for the following traits:

  • Ease of use. Because lawyers and legal staff aren’t accountants, potential legal software must be simple enough for your firm to learn and use.
  • Connectivity. As discussed, part of the real value of tools like QuickBooks Online comes from its ability to connect with your firm’s other business tools. When new tools can connect with your existing technology stack, you can streamline workflows instead of adding unnecessary, additional work. Ask: Can the software sync invoices and financial information with your practice management software? Can it help you better manage trust transactions and disbursements? 
  • Security. Protecting firm and client data is essential. Be sure to vet potential accounting tools, too. 

With these factors in mind, QuickBooks Online is the optimal choice for attorneys. The full-featured accounting tool is simple to use, secure, and syncs with Clio Manage for an end-to-end solution.

For more on data security for law firms, read our guide here.

Get started with QuickBooks for lawyers by integrating with Clio

Integrating your QuickBooks Online with Clio isn’t complicated. A few tips to consider:

  • Make sure you have an account. To sync your Clio with QuickBooks, you must first have a QuickBooks Online account.
  • Choose your subscription level. QuickBooks offers multiple subscription levels to choose from. You can learn more about QuickBooks Online subscription levels, or try a free trial, here
  • Be prepared for the first sync. Once you’re set up, it can take up to 24 hours for the initial sync to complete. But the sync will occur periodically every five minutes.

For more detailed guidance, Clio’s Help Center guide outlines how to set up your QuickBooks Online integration here.


Teamwork is valuable, and Clio Manage and QuickBooks Online make an excellent team for law firms. By working in sync, Clio Manage and QuickBooks Online create a comprehensive legal accounting solution that supports lawyers in offering client-centred care by staying organized and up-to-date on all things billing and finance related. Attorneys can free up more of their time to care for—and dedicate their time—to clients’ needs and bringing in more revenue for their firms

Note: The information in this article applies only to US practices. This post is provided for informational purposes only. It does not constitute legal, business, or accounting advice.

Categorized in: Accounting

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